April 2019

For week ending April 26

Council,

Here are this week’s items:

Related Items

-    Enforcement Related to Homelessness Webinar – This may be of interest.  

-    Building Cost Comparison Update – We referenced the attached document in the Council meeting on Monday night.  I suspect that you will find it of interest.

-    Vege-lante Webinar – Here is more on our upcoming webinar covering the Sequim Vege-lante Project

-    Planning Calendar - was attached

Thanks,

Charlie Bush

City Manager

For week ending April 19

Council,

Here are this week’s items:

Council Direction

-    Drug Task Force (OPNET) Interlocal Agreement – There is a draft updated (from the current version) interlocal agreement circulating amongst the partners in OPNET that we’ll be bringing to you eventually for consideration.

-    Sequim Health and Human Services Collaborative – We had a meeting this week to discuss the scope of work for the contract we’ll be recommending to you.  We are shooting for the second meeting in May to have the contract in front of you for consideration.

-    John Wayne Marina Assessment – We are also anticipating that this will be in front of you in late May.

-    Neighborhood Plan – Our recommended plan is done.  Given the number of items slated for Council the next few meetings, it will probably be coming your way in June or July.

Council Follow Through

-    Transportation Advocacy Update from Olympia (from our Lobbyist Davor Gjurasic, message from this past Sunday) - We are still awaiting the final version of the Transportation Budget to know if we will be securing any funding for our project. There are only 2 weeks left in the session so hopefully we will see a final budget by the end of this week or the beginning of next week.  Monday will be the 92nd day of the 105-day legislative session.   Both chambers are in the midst of floor action – debating bills from the opposite chamber.   They have until April 17th to pass these bills, which will either go to the Governor’s desk for his consideration or back to the other chamber for a concurrence vote (assuming the bills was amended after it left its chamber of origin). There will be 100’s of bills in this situation.  While all of this is going in the Operating Budget, Capital and Transportation Budgets are being negotiated behind closed doors to rectify the differences in the different versions of all three budgets.  The age-old question at this point of the process is will the session end on time, April 28th,  or go into a Special Session, which can last up to 30 days at a time. It’s anyone’s guess who is not part of the budget negotiations and they are not telling.

-    Community Economic Revitalization Board (CERB) Broadband Update – I am coordinating with the North Olympic Development Council (NODC) regarding a CERB planning grant application.  There appears to be an opportunity developing to put in a regional broadband planning grant application.  The benefit of us having high speed internet around Sequim, one likely outcome of a regional approach, is almost as valuable as having it in the City (we’d obviously want both).  A regional application would also raise the chances that we’d receive funding and decrease the amount of effort needed to administer the grant.  I was targeting an application from us directly for late May.  However, putting together a regional application will take longer and we’ll probably be in a later funding cycle, although likely still this year.  There is an upcoming meeting of NODC partners on this topic.  It is my intention to decide after that meeting, assuming that it happens in the next few weeks, whether we wait for the region or forge ahead.  In the meantime, we’ll have convened our Broadband Action Team (BAT) for Sequim and will be organizing around the data we have available.  The BAT includes both City and County (surrounding Sequim) residents and stakeholders, the PUD, and the County.

Related Items

-    County Commission Work Session – I attended the Clallam County Commission’s discussion on conservation futures on Monday, as an observer.  It was of interest because implementation of a conservation futures program by the County could benefit our policy objectives for preservation of farm land and funds could also be used for parks acquisition.

-    Post Innovation Award Partnership Opportunity – After winning a national innovation award from the Alliance for Innovation, we received a pro bono offer to do a pilot project with a firm that specializes in online civic engagement.  We are talking with them about applying their services to phase two (the 2021 budget process) of The People’s Project.

-    University of Washington Evans School Intern – We were successful in being selected by the University of Washington to host a Master’s in Public Administration student this year as an intern.  Our intern will have completed their first year of their two-year master’s program and will receive a stipend from the University of Washington’s International City/County Management Association (ICMA) Student Chapter.  The program is designed to place interns in rural communities.  We recently added the intern position to the 2019 budget.  Thank you for this action.  Our intern will start in mid-June and be here full time through August.

-    Government Performance Consortium (GPC) Performance Management Workshop – We will be implementing our performance management system internally in the next two quarters.  It is an extension of our work with the Drucker Institute last year.  Through our program, we’ll be using data collected in key performance areas to improve our services.  We’ll be reviewing data at the Senior Management Team level on a quarterly basis.  You will eventually see more data coming through in our policy analyses, in our budget, attached to our Council goals, and possibly through a set of organizational dashboards.  The GPC, a statewide effort to improve government performance, has a working group on this topic that we’ve joined.  We are the smallest city there by a margin of about 20,000 residents (the next smallest city present had a population of about 30,000).  Being in the room is allowing us the opportunity to learn from more seasoned and complex programs from cities like Redmond, Mercer Island, Olympia, Bellevue, Kirkland, and Renton.  We attended Wednesday’s GPC performance management workshop and volunteered to be a part of the next cohort of performance management pilot projects funded by the State Auditor’s Office.  We’ll be receiving technical assistance, at no cost, as a result.

-    Monthly Breakfast with Mayor Smith and Commissioner Ozias – Items discussed included Monday’s joint meeting, conservation futures, economic development, and parks.

-    Olympic Medical Center Sequim Cancer Center Expansion Groundbreaking – I attended this event on Tuesday, along with Mayor Smith and Councilor Janisse.

-    Department of Community Development (DCD) at Full Staffing – With the recent hiring of Joel Dressel as our Building Inspector/Plans Examiner and Tim Woolett as Senior Planner, we are now at full staffing DCD.  Gary Doherty, formerly our Assistant Planner, moved into a vacant position that we created in the 2019 budget.  He is now a DCD Specialist.  This allows us to implement our enhancements in DCD related to DCD-related Code Compliance, something we’ll be ramping up the rest of the year.

-    Municipal World Video with Joel Carnes, President and CEO of the Alliance for Innovation – I thought that you might enjoy this interview of Joel Carnes.  Joel is the relatively new (mid-2018) President and CEO of the Alliance for Innovation.  We are heavily involved with the Alliance and lucky to have Joel in that role.  In this short interview, he provides a lot of background about the value of the organization, describing perfectly why we are members.  Joel plans to be in Sequim for the workshop we are hosting on June 6 and 7.

-    Municipal World Video with Vinh Giang from the Transforming Local Government (TLG) Conference – Vinh Giang was one of our keynote speakers at TLG this year.  He used magic to open our minds to how we approach innovation.  This is a link to his Municipal World video interview if you are interested in learning more.  https://www.municipalworld.com/media-centres/city-building-through-inspirational-magic-a-conversation-with-magician-and-entrepreneur-vinh-giang/

-    Sequim’s Assistant City Manager Charisse Deschenes Closes Down TLG – Our very own Charisse Deschenes was an emcee for the final events of this year’s TLG Conference.  As a member of the NextERA Advisory Group  she got to share the stage with one of her NextERA colleagues.  Together they introduced several award winners and were involved in introducing the keynote address for that morning, which focused on Burning Man.

 -    Planning Calendar - was attached

Thanks,

Charlie Bush

City Manager

For Week Ending April 5

Council,

Here are this week’s items:

Council Direction

-    Facility Rentals – We’ve put together a comprehensive analysis of facility rentals for a future work session.  We are going to be looking for some guidance from you regarding your overall goals for facility rentals.  For example, do we set up our policies to maximize cost recovery, for maximum community use, or for some hybrid?  At this point, we are siding towards maximum community use, with a first come/first served approach, but that is having an impact on our ability to recover costs.  We’ve had to turn away some higher cost recovery opportunities due to scheduling conflicts.  We will share financial data from our facilities and market data we’ve collected.  We now have enough data on facilities like Guy Cole to inform a productive discussion.

Council Follow-Through

-    Sequim Ad Hoc Housing Committee – We had our first meeting last night, discussing Task 1 in the study, which relates to property tax policy.  We’ll have more discussion on that topic at the next meeting, while also moving on to the next recommendation on our list, Task 5 relating to incentive zoning.  Our next meeting will be on 4/30.  We had a spirited discussion last night.  The committee would like to add a Jamestown S’Klallam Tribe representative, possibly a Lower Elwha Tribe representative, a mortgage lender, and a North Olympic Land Trust representative.  I also talked with another attending Planning Commissioner after the meeting and recommend that we add him as well.  Please let me know if you have any concerns.  This is a “big tent” problem that will benefit from more voices at the table so I am supportive of what they are recommending.  I cautioned the committee that we should not expand beyond this potentially new size, however, as the group can get too large for healthy engagement to occur.

-    Vaping (response by Chief Crain) – The topic of vaping came up at the last Council meeting.  Attached is the associated RCW.  Purchase, possession or attempting those, of Vaping products by those under age 18 is prohibited and enforceable by our Officers.  Vaping products use are also restricted in numerous public places, see RCW.  Local jurisdictions can further regulate indoor public places but can’t further alter outdoor public use.  We can put out information on the RCW to educate the public.  We have used this RCW for vaping enforcement.

-    eBikes (response by Chief Crain) – The topic of e-bikes came up at the last Council meeting.  Attached are the RCW’s associated.  They discuss class 3 bikes and restrictions on shared paths.  I intend to go talk to Pedego Bikes just to see what they are discussing with their customers.  Right now, I would consider the RCW language sufficient, with education being the most helpful move for the time being.  If we start to see issues, we can re-assess the approach.

Staff assigned to the Sequim Bicycle Alliance plan to have further conversations on this topic with that group.

-    Seattle is Dying – At Councilor Lake’s request, I’m forwarding a link to this KOMO news story about Seattle’s struggles with homelessness.  We also shared it with our human services team and with the housing committee.  There are some significant differences between Seattle and Sequim, and our approaches to the issue have been significantly different, but nonetheless it is an important set of perspectives to consider.

-    John Wayne Marina Assessment – We are close to completing the assessment.  We will be following up with you in May on it.

-    Neighborhood Plan – We are in the final draft phase of plan development and should have it to you in the next couple of months.  It has implementation items that mostly fall in 2020.

-    Broadband Action Team (BAT) – I was able to link up with other Sequim stakeholders, including Broadband providers, and interested residents at the NODC’s Broadband Workshop a couple of weeks ago.  We set a goal of forming a BAT for Sequim, a proven approach to promoting and securing more broadband in communities and a requirement of a Community Economic Revitalization Board (CERB) broadband planning grant.  We’ll be having our first meeting before the end of April.  I’ll be setting up that meeting after next week.  I’m also trying to decide if I’m going to attend a free USDA Rural Development broadband workshop in Oregon in late April.  It starts on a Tuesday morning at 8 AM after a City Council meeting the night beforehand.  It is a two-day event.

-    Team Dynamics Work Session Item – You requested a deeper conversation at your Advance on the team dynamics sessions I experienced at Harvard.  I’ve got a workshop item ready to go for a future meeting, as soon as we find a spot on the calendar.

Related Items

-    Bringing Labor Negotiations in House – Over the past few years, we’ve been focused on developing the capacity and expertise in house to handle our future labor negotiations without the use of consultants.  I’m pleased to announce that we have achieved this goal.  Yesterday, we completed a transition with our former labor negotiator.  We’ll be able to save some professional services dollars going forward.

-    Drucker Institute Article – We received a feature article this week in the Drucker Institute’s newsletter, Courage.  It is in depth coverage of the work we completed with them late last year.

-    Municipal World Interview – I will be doing an interview with the Canadian local government magazine Municipal World  next week.  They are similar to Governing magazine  in the US.  When something gets published, I’ll pass it along.

-    City Update at Sunrise Rotary – I did my annual presentation this morning for Sunrise Rotary.  It was a general update including Council goals, other major initiatives and projects, our organization culture work, and accolades.

-    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager