May 2019

For week ending may 17

Council,

Here are this week's items:

Council Direction

-    John Wayne Marina - We are planning to bring the marina assessment to a work session on June 10.  We will also ask for your review, and potential update, to our John Wayne Marina resolution that evening.  We had a productive meeting with the Jamestown S'Klallam Tribe this week and they remain committed to evaluating partnership options with us through the Port's Request for Information (RFI) process.  We've agreed that the challenge is about a $30 million shortfall over the next 20 years and that it will take some creative problem solving, flexibility, and ultimately some changes to the Marina as we've come to know it, to close the gap.  June is a key check-in month for staff with you, to make sure that we have clear direction for discussions with the Tribe and engagement with our community.  Starting in July, we've planned to meet frequently with the Tribe to work extensively on what we'd plan to propose to the Port in December.  We are also meeting with the firm doing work for Wayne Enterprises, Heartland, next week.

-    January Council Advance - We are beginning to think about the next Council Advance.  It will greatly help the organization if the next set of goals can focus more on defining a few, perhaps three, two-year outcomes that you want to achieve.  Staff could then create strategies for your consideration to achieve the outcomes.  We would also like to engage in a “stop doing” exercise regarding some of the older goals from previous Councils that we are still pursuing.  We are thinking about what type of planning process might lead us to these types of results.  We'll bring more to you this fall for your consideration.

Council Follow-Through

-    Sequim Health and Housing Collaborative (SHHC) Contract - I am actively engaged with the SHHC in working through our draft contract.  We are aiming for the 6/10 City Council meeting for potential action.  Discussions are also underway to merge the SHHC and the City's Human Services Management Team as we look to further blend and streamline community and internal teams, where it makes sense.

-    Broadband Action Team (BAT) - Our first BAT meeting is scheduled for next Wednesday.  We have verbal commitments from the Port and the North Olympic Development Council (NODC) that they will include us in a future regional Community Economic Revitalization Board (CERB) broadband planning grant.  We are the first BAT to form in Clallam County (there is one in Jefferson) following the broadband workshop hosted by NODC a few months ago.  Our team is going to work to refine team membership, clarify goals, focus on gaps in service, and to conduct our own preliminary broadband assessment throughout the next few months.  We'll have an update at a Council meeting as we get a bit further into the work.  We are fortunate to have formed a team that includes former telecommunications executives, current providers, key public stakeholders, and other technically oriented community members.  Councilor Lake has also volunteered to participate on the BAT.

-    Sequim Ad Hoc Housing Committee - Our next meeting is scheduled for Monday.

Related Items

-    Monthly Meeting with Port Angeles City Manager Nathan West - We had our monthly meeting this week.  Items discussed included city budgets, sewer extensions, professional development, Chamber of Commerce collaboration, and overall collaboration.

-    Sorensen Impact Foundation Emerald Coast Opportunity Zone Interview – On Monday, I participated in a series of interviews being conducted across the US by the Sorensen Impact Foundation .  The interviews focus on the federal Opportunity Zone Program.  The Foundation is profiling the Emerald Coast effort, along with an opportunity zone in Utah and another in New York City.  The video interviews will help to promote a grant program aimed at stimulating innovation in the opportunity zones (we are being profiled as an innovation by the way we’ve structured our regional collaboration).  The videos should be released during the summer.  They brought a feature movie film crew (picture below) to the shoot, which was a new one for me.  Time was limited so I met them in Blyn for a shot with the bay as a backdrop.  Most of the Tribes on the Olympic Peninsula, including the Jamestown S’Klallam, participated in the interviews.  We were the only Emerald Coast city to participate directly.  Special thanks goes to the EDC for their work collaborating with the Department of Commerce to coordinate all of the logistics for the interviews.

  • Coffee with Dr. Genevra Harker-Kilmes, the new Director of the Pacific Northwest National Laboratory (PNNL) Sequim Marine Sciences Lab - I had coffee this week with Dr. Genevra Harker-Kilmes, the new Director at PNNL in Sequim. Items discussed included development of PNNL’s 20-year plan for their Sequim facility, John Wayne Marina, an upcoming tour of their facility, spinoff businesses, the Emerald Coast Opportunity Zone, and PNNL collaboration with the City where we have mutual objectives (like desalination).
  • Sequim Green Economy Workshop, June 6 and 7 – We’ve postponed this workshop, due to lower than expected registration numbers, until at least the fall or possibly next year.

 University of Washington Evans School Summer Fellow Interviews - We conducted interviews this week for the summer graduate school intern you approved in the first quarter budget amendment. We should have a selection to announce next week. We are looking forward to accelerating work on some projects this summer! We had great applicants.

 Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager


For Week Ending May 10

Council,

I don’t have much for this week’s update.  There is a lot happening, from a management and policy implementation perspective, but not much that needs to be communicated directly this week.

This past week, I attended the Chamber Board meeting, met with two lavender farms regarding Lavender Weekend plans, conducted a tour with University of Washington International students, worked on some issues with the Irrigation Festival, responded to media and public inquiries related to John Wayne Marina, discussed a contract with the Sequim Sister City Association, met with a developer to help resolve some development issues, met with a resident concerned about their street’s condition, supported staff planning the Fir Street groundbreaking event, and of course did all the usual city management stuff, including working on the Council agenda.  Have a great weekend and I’ll see you all on Monday.

Planning calendar was attached.

Thanks,

Charlie Bush

City Manager


for week ending may 3

Council,

I found a spare moment during Irrigation Festival so here are this past week’s items:

Council Follow Through

-    Sequim Ad Hoc Housing Committee – The committee had its second meeting this past week.  We continued discussion on differential taxing rates and then proceeded into a discussion on cash offsets (fee waivers) that took most of the meeting.  We’ve got some follow-up work to do for the next meeting, later this month, where we’ll also move on to the next recommendation.  We are making progress and remain on schedule to finish after 6 meetings.  We’ll likely be done sometime this summer at the rate we are proceeding (almost two meetings per month).

-    Launch of the People’s Project – We had successful engagements this past week at both the high school and the middle school.  High school students were able to vote and we collected 150 votes there.  We had great discussions at both venues.  The People’s Project continued on Friday night and Saturday with hundreds of votes collected at First Friday Art Walk and during the Irrigation Festival Street Fair.  We are excited to take a close look at the results.

-    Breakfast with Commissioner Ozias and Mayor Smith – We had our monthly breakfast this week.  Items discussed included metropolitan parks districts, parks planning, 101 improvements, our recent joint meeting, and economic development.

Related Items

-    Jason Loihle is a Black Back in Lean 6 Sigma – Jason, our Management Analyst, completed his program with the University of Washington this past Friday.  He is now a black belt, capable of training other people.  We will be partnering up with Kitsap County’s Lean office in the next couple of months to attend a training there and then putting our own program in place.  Jason’s capstone project was improving our credit card process, something that the State Auditor’s Office noted for improvement in our recent audit.  We’ll have some exciting results to share at a future Council meeting from the work Jason and the team did to improve that process.  As we get a team established, we are going to want to allocate more of Jason’s time to Lean 6 Sigma.  We don’t have capacity to have him spend a lot more time on it right now so this is something we’ll be looking to address through the 2020 budget process.  Lean 6 Sigma has the potential to save the City a lot of time and money through improving processes.  In many cases, the City also needs to establish processes and we are going to use Lean Six Sigma principles to establish them efficiently from the start.

-    Gallup Employee Engagement Survey Underway – In 2017, we measured employee engagement using the Gallup Q12 survey.  We registered 63% engagement, which is at the bottom end of world class engagement (the national average across sectors is around 30% engagement).  We did some work the past couple of years to improve engagement and are in the process of resurveying with the Q12.  We’ll eventually be sharing our action plan and results with you.  Here is more, in a couple of short videos from Gallup, on the Q12 and employee engagement.

-    Human By Design Government Performance Consortium (GPC) Workshop – Staff from the City Manager’s Office attended this day long workshop on design thinking on Wednesday in Tacoma.  It particularly focused on usability testing in the process of redesigning forms, providing us with some new tools moving forward. 

-    Peninsula Behavioral Health Annual Gala – I attended this event on Friday night on the City’s behalf.

-    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager