October 2019

week ending october 18

Council,

Here are this week’s items:

Council Follow-Through

-    Regional Criminal Justice Study – The regional criminal justice study continues to move forward.  We have a November 13th check in meeting with all the parties and the consultant doing work on the study.  Initial numbers are showing the County operating in the agreement at a loss.  We are waiting to see how potential efficiency gains might impact those numbers and what other options emerge from the study.  We do not expect to have a report to you this year but should have something early next year.  After the study is complete, we’ll need to decide how we want to proceed, given what we know and what is possible, with the regional criminal justice system.  You’ll recall that we launched this study regionally given concerns from the County about criminal justice (specifically public defense) costs and concerns from us and Port Angeles about how the system is operating as a whole.

-    Centennial Plaza – You requested an evaluation of the asphalt condition and some potential work at Centennial Plaza.  Public works assessed the current asphalt on site and determined it is safe, while not aesthetically pleasing, for continued use for now.  The Parks and Arts Commissions are engaging in a discussion about potential improvements, which might include removing the asphalt.  We’ll have an update shortly after those conversations conclude.  

Related Items

-    Miller Road Repairs - A landslide occurred in February 2018 along Miller Road below the Eagle Crest Subdivision in City of Sequim right-of-way. Temporary repairs were made, and shoring was installed by City staff to maintain the operability of the road and stabilize the slope. Construction of the permanent repair, which consists of a rock buttress and supporting drainage features, is slated to begin and will last for several weeks. The 2019 budget included $51,000 for making the repair.  Diggin’ It! of Port Angeles was the lowest bidder with a bid amount of $43,735. Any questions received can be directed to Public Works Department at 360-683-4908.

-    Americans with Disabilities Act (ADA) – As you may recall, we had a speaker come to the podium on Monday night with concerns about our ADA compliance.  We have been in touch with her and are assessing our compliance.  We will have an update for you soon.

-    Preapplication Meeting with the Jamestown S’Klallam Tribe – We tentatively have a meeting scheduled for 10/31 to provide pre application feedback on the Medically Assisted Treatment (MAT) Center project.  This is a typical private meeting between staff and the applicant to discuss technical aspects of a pending application.  We had one previously planned that got cancelled so we will see if this one goes forward, hence why I listed it as tentative.

-    Administration Building – Sequim School District is showing an interest in the building for a pre-kindergarten program for children with disabilities.  School District staff walked through the building this week and will be getting back to us regarding their interest.  If they are interested, we would plan to brief you on that opportunity, and some other possibilities with the building, as one of the next steps.  Any scenario would be a lease, unless you conclude that you would rather sell the building.  We are not recommending selling the building at this time.

-    More Excellent Work from Public Works – Attached is an email of gratitude we received regarding recent work completed by our crew in their neighborhood.

-    Planning Calendar - Attached

Charlie’s Schedule

-    Out of the Office – I am out of the office at the annual International City/County Management (ICMA) Conference through Wednesday.  Charisse is attending as well.  Sue Hagener is Acting City Manager in our absence.  We are available via phone and email.

Thanks,

Charlie Bush

City Manager


WEEK ENDING OCTOBER 11

Council,

Here are this week’s items:

-    Cities on Tap Event in Sequim – There were about 15 people at the Association of Washington Cities (AWC) event last night in Sequim, including Deputy Mayor Candace Pratt and Councilor Brandon Janisse.  Representatives from Bremerton, Poulsbo, Port Orchard, MRSC, and Port Angeles also attended.  We received an overview of the new AWC legislative priorities and some information about the next session, in addition to enjoying some networking.  We’ll have more on the AWC priorities during the legislative agenda discussion planned for Monday night.

-    Meetings with AWC and MRSC Staff – We had both AWC staff and MRSC staff in the building yesterday.  MRSC was collecting some information about our organization to help deliver better services.  AWC staff were here for the Cities on Tap event and took a tour of the building while also catching up on Sequim’s projects, issues, and challenges.

-    City Arts Advisory Commission (CAAC) Highlights - The current art exhibit, “Tie One On” opened during the First Friday Art Walk on October 4th.  The jury reviewed 55 entries from 30 artists before selecting 36 entries for the exhibit.  “Tie One On” will run through December 18, 2019.  We also held the fourth Open Jam Session during the First Friday Art Walk on October 4th, always a hit with local musicians.  The 2020 exhibits and themes have been selected and include:  “Illuminations” (January-March 2020), National Audubon Photography Awards Traveling Exhibit (April 2020), Sequim Police Department Exhibit (May 2020), “Culinary Arts” (June 2020), “Fluidity” (July-October 2020), and “Youthful Expressions:  A Student Exhibit” (November-December 2020).   The Call for Artists for “Illuminations” launched October 1st, and we are preparing for our Call for 4th Grade/9-year-old Student Artists for the holiday tree ornament event.  We have filled the vacated CAAC member position with Susan Boudreau (appointment by City Council scheduled for October 14th), and have a student considering the CAAC student liaison position.    CAAC Chair, Ross Brown, and Arts Coordinator, Cyndi Hueth, are active on the Sunshine Festival committee assisting with arts-related exhibits and events.

-    Sequim Warming Center – OlyCAP informed us that the Sequim Warming Center will open on November 1 this year and in operation through March 31.  It will operate on nights when the temperature is forecast to drop below 35 degrees.

-    Chamber Board Meeting – I attended the Chamber Board meeting yesterday with Mayor Dennis Smith and Marketing and Communications Director Barb Hanna.

-    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager


week ending october 4

Council,

Here are this week’s items:

Council Follow-Through

-    Joint Legislative Transportation Committee – Mayor Smith and I, along with Public Works Director David Garlington and state lobbyist Davor Gjurasic attended a dinner of the State’s Joint Legislative Transportation Commission on Wednesday night near Sequim.  The Committee was on a tour of the Olympic Peninsula and we had an opportunity to present our 101 Corridor Project.  David did a great job with the presentation and, according to feedback we received, we are making progress convincing key people on the transportation committees to support our project.  Whether we get additional funding for the project in the short run will depend upon a combination of factors including the fate of initiatives and whether the legislature considers a new gas tax supported package of transportation projects.

-    Fir Street – I did a walking tour of the project this week with City Engineer Matt Klontz.  The project remains on schedule and on budget.  A main area of activity right now is construction of the sidewalks, curb, and gutter, on the south side of Fir.  Once complete, they will allow pedestrian traffic to shift from the north side of the street to the south side and then construction can intensify on the north side.

-    Meeting with the Governor’s Policy Advisor on Economic Development, Transportation, and Broadband – The EDC organized, and I attended, a meeting this week with John Flanagan, a Policy Advisor to the Governor.  We hosted a presentation he did on broadband and learned more about the State Broadband Office (SBO) and how it can assist our projects with technical assistance and potentially funding in late project stages.  He presented a lot of material that should aid our countywide efforts through and beyond our upcoming planning grant.

Related Items

-    Youth Services Task Force – The notes from last week’s meeting are attached.

-    Call Regarding a Nonprofit Paying for a Community Survey – We received a call this week from someone saying they represented a nonprofit indicating they wanted to pay for a community survey.  They did not indicate the topic.  Both Barb Hanna and I spoke with the person on the phone about Polco and other survey techniques, plus provided historic costs (north of $10,000) for doing scientific surveys in Sequim.

-    Monthly Meeting with Commissioner Ozias – Mayor Smith and I had our monthly meeting with Commissioner Ozias this week.  Items discussed included the North Olympic Legislative Alliance, local government budgets, dinner with the Joint Legislative Transportation Committee, Fir Street, and development projects.

-    Media Alert – This is a reminder that we’ll be emailing you when we have contact with a media member and request that you do the same.  To minimize the chance of a serial meeting, we can forward your email on to the rest of the Council if you send it to the Senior Management Team.

-    Performance Management Program – Due to some staff turnover, we’ve had to slow down the rollout of our program.  However, each department has identified key performance indicators with the support of the Drucker Institute’s Playbook  and we’ll be getting into discussions about what data we’ve collected and what it means by the end of this year.  Next year, we’ll have more data for you to evaluate in decision making and for the public to consider.  One of the areas of additional data will be our new budget software, which has a module that will allow people to go deep into our budget.  We’ll have more information on it soon.

-    Sequim’s MRSC Webinars – Administrative Services Director Sue Hagener will be featured on MRSC’s upcoming webinar focused on Connecting Community to Your Budget .  She’ll be talking about The People’s Project.  I’ll be on the next webinar for MRSC, focused on Building the Foundations of a Great Workplace Culture.  Doing these webinars allows us to showcase our work, community, and organization.  They result in positive long-term impacts on our brand, benefiting employee recruitment, additional opportunities that come our way, etc.  It is also a great feeling to share our work in hopes that it will benefit other organizations.

-    Noon Rotary Presentation – I’ll be providing a City update at the Noon Rotary on October 31st.

-    Case Studies Submitted to the Alliance for Innovation – This week we submitted The People’s Project and our IDEAS Team (Lean Six Sigma Program) for the opportunity to present at the 2020 Transforming Local Government Conference in Phoenix, and for consideration for 2020 innovation awards.  You may recall that this past year our Neighborhood Revitalization Program won an innovation award and in years prior we’ve presented at the conference.

-    AWC Cityvision Magazine Article – Due to a busy summer, I didn’t get a chance to mention that we received some prominent coverage for our employee development work in the July/August version of AWC’s Cityvision Magazine (pages 16 and 17 once the link opens, which takes some time)l.  We also received some nice comments from Pullman’s City Supervisor a few pages later in the same article.  We’ve been sharing some of our work with them.

-    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager