February 2020

For week ending february 21

Council,

Here are this week’s items:

Council Direction

-    Pro Tempore Hearing Examiner Confirmation on Monday Night’s Agenda – There was at least one question that came up from a Councilor about this item being on the agenda for Monday.  You may recall that last fall the Council took action to remove the Board of Adjustment, which had not been used by the City for many years, from the Code and to replace it with a hearing examiner.  There was a separate discussion of expanding the scope of using a hearing examiner to include more land use cases, for example subdivisions.  The latter was not supported by Council while the former was supported by Council.  The City has not appointed a hearing examiner yet for the action the Council took last fall.  We expect that hearing examiner to largely hear code compliance cases and that appointment will require a formal Request for Proposals (RFP) process.  

The item on the agenda is well described in the memo written by staff for the meeting (https://www.sequimwa.gov/DocumentCenter/View/15253/2020-02-24_Cover_Council_Hearing-Examiner-Pro-Tem).  It relates specifically to the A2 appeals we have received on the MAT Clinic.  The A2 process in existing code (SMC 20.01.030) calls for a hearing examiner to review the appeals so we must appoint one and hear the appeals in a timely manner.  We do not have enough time, given the length of time needed to conduct an RFP, to go through that process.  As a result, we appointed a pro tempore hearing examiner, based upon their experience and credentials, to hear the appeal.  Having them work as a hearing examiner on these appeals requires confirmation by the Council, which is why it is on the agenda for Monday night.  The policy question before the Council is not whether to appoint a hearing examiner for this appeal, we must do that, instead it is whether this hearing examiner has the qualifications, training, and experience to perform the duties required of them in this role (SMC 2.10.020A, SMC 2.10.030).

Council Follow-Through

-    Sequim Broadband Action Team (BAT) – The Sequim Broadband Action Team met this week.  Items discussed included data about Sequim businesses and tax parcel types, the regional broadband study, and other follow-up items identified by the team at previous meetings. Notes are attached.

-    Sequim Health and Housing Collaborative (SHHC) – I attended the SHHC’s regular meeting this week.  Items discussed included revisions to the Memorandum of Understanding between the 8 agencies in the collaborative, a resolution to be considered by each participating agency’s board of directors, allocations of funding for 2020, and service rollout for this year.

Related Items

-    Monthly Meeting with Nathan West – I met with Port Angeles City Manager Nathan West this week.  Items discussed included the regional criminal justice study, legislative advocacy, the regional tourism strategic plan,  the OPNET interlocal agreement, regional dispatch, municipal revenue trends, and development.

-    2020 AWC Municipal Excellence Award – We are working on an application for the People’s Project.  Awards are provided by AWC in June each year.

-    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager


For week ending february 14

Council,

It was a busy week with my announcement and related interviews and correspondence.  Here is this week’s short list of items:

Related Items

-    Chamber Board Meeting – I attended the meeting today along with Mayor Armacost, Barbara Hanna, and Councilor Dennis Smith.

-    Sister City Association Contract – We are planning to bring a contract to you on the consent agenda, hopefully on 2/24.  It involves no money but commits the City to continuing to have a Council liaison and a staff liaison (I’ve been handling the latter) with the Association for the next three years.  We’ve been working on this contract with the Association for over a year and it captures how we’ve been operating with them for years while providing some new practical benefits to the Association, like having their mail sent to the Civic Center, that were difficult without a contract.

-    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager


For Week Ending February 7

Council,

Here are this week’s items:

Council Follow-Through

  • Sequim Health & Housing Collaborative (SHHC) Meeting – SHHC had a meeting this week and continues to put foundational pieces in place to realize the goals in our contract.
  • Sunshine Festival – Staff are working hard on final preparations for our newest festival, occurring the first weekend in March. You will receive a briefing on Monday night.

Related Items

  • Localized Flooding from This Week’s Rain – Public Works crews worked most of the night last night to protect properties, including residences, impacted by localized flooding from a rainstorm that occurred Wednesday and Thursday. Crews used pumps, sandbags, and some innovation with a snowplow, to move water. In some parts of town, irrigation ditches topped their banks. Carrie Blake Park experienced flooding from Bell Creek. The pictures below are from Rolling Hills Way in the southwest part of Sequim. Staff are tracking expenses from the response in case the storm qualifies as a federally declared disaster, in which case we can receive at least 75% reimbursement for our costs. The City’s Water Reclamation Facility (WRF) topped out at 300% of capacity during the storm due to storm water infiltration into the sewer system, which is a challenge for sewer systems know as Inflow and Infiltration (I&I). It is something we can work to improve in the future. Fortunately, the plant was able to maintain normal treatment due to a variety of manual steps taken by staff there to mitigate the heavy flows.
  • MAT Public Comment Period Open – The public comment period is open.  There has a been a lot of press coverage on this topic.  Here is the link to the notice of application describing the comment period: https://www.sequimwa.gov/DocumentCenter/View/15163/DR-20-001_NOA_mail_JST.  Here is the link to our current projects page with more information on the application: https://www.sequimwa.gov/471/Current-Projects.
  • Emergency Management Meeting – We had our monthly internal emergency management meeting this week.  We continue to work on items resulting from the 2019 Active Shooter Exercise and are beginning plans for renovation of the Emergency Operations Center later this year.

  • Quarterly Staff Meeting – We had a quarterly all staff meeting this week.

    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager