December 2020

No Updates for Week Ending December 25 Due to Holiday Schedules

week ending december 18

Council,

Here are this week’s items:

Council Follow-Through

-    Criminal Justice Services Committee Meeting – Sheri (Police Chief), Kristina (City Attorney), and I attended the annual meeting to review our criminal justice interlocal agreement for jail, prosecution, public defense, and court services with Clallam County (Port Angeles has a nearly identical agreement, also with the County under the same terms).  We briefly discussed the interlocal agreement and its requirements.  The agreement expires in 2025.  We also briefly discussed the recently completed criminal justice system study (https://www.sequimwa.gov/DocumentCenter/View/16121/2020-07-27_Cover-Sheet_Criminal-Justice-Study).  We agreed to meeting again in the first quarter to discuss initial items for potential implementation from the study.  You will be receiving an email from the County with additional data and information about the state of the criminal justice system as a follow-up item from this meeting.

-    Sequim Health and Housing Collaborative (SHHC) Meeting – The SHHC discussed COVID financial needs for 2021 at their meeting last week.

-    Sequim 101 First Cohort – The review committee is wrapping up its work and we are working to announce the first cohort this month.  We are also planning a second cohort for the fall.  The program starts on January 13th.  We got enough applications to split the applicants into two groups, one for this winter and the second for fall.  No applicants will be turned away.  Our original plan was to run the program in the fall so when we get to that point by doing two this year, we’ll be able to get on a regular every fall cycle.

-    Fire Safety Services Meeting with Fire District 3 – We met last week with staff from Fire District 3 to discuss a new fire safety services interlocal agreement.  Fire District 3 was providing preventative fire inspection services in the City and in the east part of the County (area covering District 3 around the City) under an interlocal agreement that ended earlier this year.  They were also doing a secondary review of building plans, after our Plans Examiner, for fire code issues.  The service was provided for free for many years and benefitted the fire rating (cost of fire insurance for property owners) for the areas it served.  Fire District 3 is not interested in continuing the service for free.  They are proposing to split the cost of a 2/3 FTE (full time equivalent) with us.  The cost, with benefits, for us would be approximately $33,000 per year.  We both agreed that upping to a full 1.0 FTE would be ideal if we could include the County and have them pick-up the final 1/3 of an FTE.  The County has the most to gain from the partnership as their fire rating for the areas around the City is likely to get worse without doing these inspections.  It is also good for us to keep that fire rating from slipping in areas near us.  As of right now, we are preparing to negotiate an agreement with Fire District 3 to support a 2/3 FTE (split 50/50) to provide these services in the City and will then plan to add the County later if they show interest, unless they have an immediate interest.  That agreement will need to be considered by the City Council and the Fire District 3 Board.  We are planning to bring it forward in the first quarter.  We will have another meeting with Fire District 3 in January.

-    Race and Discrimination Update – The Community Engagement Committee has smaller groups meeting in the community, with subcommunities of our overall community, to help inform the design and to build interest in the two larger community listening sessions being planned for the first quarter.  Our Steering Committee (including Councilors Janisse and Kincaid) is planning to meet in mid-January to work on final planning for the community listening sessions.  The Steering Committee will report back to you after the listening sessions are complete.  We’ll be inviting you to those as well.

Related Items

-    Monthly Meeting with Commissioner Ozias – Assistant City Manager Charisse Deschenes and I attended the City’s monthly meeting with Commissioner Ozias.  Items discussed included climate change monitoring, a potential interlocal agreement with Fire District 3 for fire safety services, and housing.  Mayor Armacost was unable to attend but I passed along the content of the meeting for his consideration.

-    Regional City/County Manager/Administrator Meeting – The area managers and administrators discussed Port Townsend’s recently compiled draft COVID-19 Recovery & Resiliency Plan (under consideration by the Port Townsend City Council and other partnered agencies), the Clallam County Criminal Justice Services Committee meeting, and news from each organization.

-    Community Points of Distribution (CPOD) Food Distribution – The after-action report from last week’s distribution is attached.

-    Carrie Blake Park Kudos for Public Works – See the attached email string.

-    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager


No Update for week ending December 11

week ending december 4

Council,

Here are this week’s items:

Council Follow-Through

-    Criminal Justice Interlocal Agreement Annual Meeting – The County finally got this required (by our agreement) meeting scheduled.  It will be next week.  Participants are the parties to the interlocal agreement (Sequim, Port Angeles, and Clallam County) and the stakeholders in the criminal justice system.  The recommendations from the recently completed criminal justice study will be a part of the discussion and will likely lead us towards some future meetings regarding how we implement them.

-    Potential New Fire Safety Services Interlocal Agreement with Fire District 3 – We have a meeting with Fire District 3 on Monday to explore a potential new interlocal agreement for the provision of fire safety services.  The previous interlocal agreement ceased during the summer with the retirement of a staff member at Fire District 3.  The previous agreement did not involve a financial contribution from the City.  A requirement for a successor agreement, at least from the District’s perspective, would be that we compensate them for any staff expenses allocated to this area.  Interlocal agreements require City Council approval so we’ll keep you posted on these discussions.  We are considering some alternative service delivery models as well.

Related Items

-    Sequim Health and Housing Collaborative (SHHC) 2021 COVID-19 Funding – I continue to work with the SHHC regarding anticipated needs driven by COVID-19 for Sequim residents in 2021.  I am planning a brief report for you for the 12/14 meeting.  It is looking like the overall COVID-19 request for next year will be around $150,000.

-    Community Point of Distribution (CPOD) Update – Tyler’s most recent report is attached.

-    Crosswalk Accident – We received a request from St. Joseph’s Parish (attached) for additional crosswalk safety measures on Sequim Avenue after the tragic incident that occurred near there recently.  We sent the attached response this week.

-    Year End Activities – Staff will be focused over the next several weeks on things like wrapping up year-end financials and annual evaluations.

-    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager