Frequently Asked Questions

Total rental cost includes facility rental fee, cleaning fee, and refundable damage deposit. Refer to Facility Rental Rate Sheet.

Fees and deposits must be paid in full within 7 calendar days of facility request confirmation. 

Refer to “What do I need?”  flowchart.

Insurance is required if facility use includes alcohol, athletic participation, or hot food/kitchen use. Refer to “What do I need?” flowchart. 

Proof of insurance is required no less than 10 calendar days prior to the date of your facility rental. 

Alcohol service is only allowed during your rented event hours. Alcohol service must end 1 hour prior to the event end time. For example, an event ending at 10 pm will do last call at 9:00 pm. Serving and consuming alcohol is only permitted inside rented buildings and not in park or parking lots. Coolers or containers of alcoholic beverages are not allowed outside of rented facility. Insurance and permits are usually required. Refer to “What do I need?” flowchart.  

Refer to “What do I need?” flowchart.

A limited amount of kitchen materials is available for use by those renting Guy Cole Hall Kitchen. 

Before renting facility, renter will provide the City with written list of types of decorations, amplification equipment, and special effects equipment that may be used during the event. The City reserves the right to prohibit use of certain decorations or equipment, or to adjust deposits to reflect enhanced cleanup costs. Sound systems must be used in compliance with noise-related laws and regulations. 

The City does not allow under any circumstances or at any facility the following decorations or equipment:

• Confetti, birdseed, or glitter

• Rice (other than consumed as food)

• Inflatable structures

• Fireworks

• Stickers (other than name tags), glue, or tape (except painter’s)

• Bubble and fog machines

You must include set up in your reserved rental hours. Renters are not permitted to enter premises early to set up their event.

You must include takedown and cleaning in your reserved rental hours. Renters are not permitted to enter the premises after their reservation time to clean. 

A special event is a temporary use that affects the ordinary and normal use of public property or facilities, or that affects traffic flow, right-of-way, parking, public safety, or operations/services of the City or other public agencies. Per Sequim Municipal Code certain events will require a special event permit. See the "Is a Special Event Permit Required?" checklist.

Due to changes resulting from the COVID-19 pandemic, the Council Chambers and Burkett Room remain closed to the public until further notice.