Letter of Support Request

Occasions For Letters of Support

The City of Sequim issues letters of support when City Council wants to demonstrate support for an issue or item that impacts the City or the area around it. Often, these letters are sent to Washington State lawmakers as they make policy and budget decisions or are used to support grant opportunities that benefit the general population of Sequim or area regionally.

Under City Council Rules of Procedure, Article 3.9, City Council will not consider Letter of Support requests from individuals or outside agencies asking them to support or oppose any ballot measure unless the request is from a junior taxing district (Resolution 2025-012).

Requesting A Letter of Support

Procedure:

To request a signed letter of support from the City, submit a draft Letter of Support, attach it to an email, and send it to clerk@sequimwa.gov at least three weeks prior to when the letter is due for submission.

Draft Letters of Support should include the following information:

  1. The purpose of the project or opportunity you would like the City to support.
  2.  Background information on the project or opportunity (why it's being pursued).
  3.  How the project or opportunity will benefit the local or regional area.
  4.  Any helpful documents, other people involved, or useful information.

Please indicate whether the project or opportunity would require funding from the City of Sequim or additional in-kind or other contributions (including staff time).

Process:

Once the draft Letter of Support is submitted, it is reviewed by city staff and the Mayor, and approved by City Council. An approved Letter of Support will be signed by the Mayor, and the City Clerk will send it back to the requester. The requester is responsible for sending the final Letter of Support to the intended recipient. If City Council does not approve a letter, or will not be able to sign it by the requested deadline, the City Clerk will inform the requester.

Expedited Letters of Support 

City Council wishes to remain flexible and understands that some letters may need to be signed sooner than the requested three-week allotment. Letters that do not ask for money (which requires a budget amendment by the city) or other resources and align with the Council's goals may be completed quickly. Each request for an expedited response will be evaluated on a case-by-case basis.

If you have any questions, contact the City Clerk at clerk@sequimwa.gov or 360-681-3428.